How to Grow Your Email List From Scratch in 2025
Published on 22.12.2025 by Chizoba T
One of the key steps of building a good email marketing funnel that converts is creating an email list. A common mistake brands make when doing that is assuming it's all about collecting email addresses of their potential clients. The goal should also be to reach the right people with the right email.
Building an email list from scratch can be daunting. The good news is that we have taken the necessary steps to help you create an email list from scratch in 2025.
Benefits of an Email List
Before you get into an email building campaign, you need to understand the key requirements of a good email list. These are:
- Have the owner’s consent. Make sure you obtain the subscriber’s permission before adding them to your email marketing campaign. A suitable method for doing so is a double-opt-in sign-up process. This can be an effective way to maintain the seller's reputation and ensure you comply with data privacy regulations, such as GDPR.
- Content receptiveness. You want to ensure your email list consists of contacts who are genuinely interested in your business and the type of content you share. That is why buying an email list can be counterproductive. While it may be a faster route to growth, it will leave you with users likely to unsubscribe or mark your emails as spam.
- Ease of segmentation. One of the best ways to send targeted emails is through segmentation. When collecting new subscribers’ information, you can focus on capturing data on demographics and preferences such as identity, gender, and location.
- Increasing your conversion. Growing your email list will enable you to reach new customers and increase your conversion rate. This is especially true when you leverage data analytics to make better decisions.
Steps in Creating an Email List
To create an outstanding email list, follow these steps:
Find an Email Sign-Up Software
If you want to manage your email more effectively and grow your email list, choose an excellent email service. A good tool should keep the contact in a customer relationship management tool. This tool can help you maintain better records of customer information, such as behaviors and preferences. It also makes it easy for you to integrate your emails with other forms of digital marketing channels, such as WhatsApp, SMS, or chat.
Start with an Email Sign-Up Form
To draw your customers' attention, create a sign-up form and ensure it's easy to access. You can add custom fields using your existing customer data. This data can then be key in sending personalized messages, such as birthday emails. Ensure you provide a clear value proposition that shows potential subscribers what they can expect from the subscription, along with a strong CTA. For better results, consider A/B testing your CTAs.
Provide a Sign-Up Incentive
You need to provide your potential subscribers with a compelling reason to sign up for your email list. You can offer them incentives, such as discounts or exclusive content, that are relevant to your target audience's interests and needs.
Start by thinking about what your customers may need and how it relates to your product. This could be a template for doing something, and a checklist for time-saving. No matter the incentive, make sure you show its value in the sign-up process. You can also track different incentives to determine the one that is generating the most subscriptions.
Add a Well-Optimized CTA
You need to include a call to action (CTA) in your email list to prompt users to take the desired action, such as submitting an email address. You will guide them on their next steps and clearly inform them of the value they will receive from the email subscription.
The call to action should encourage your audience to take action, such as downloading, subscribing, or getting a free copy, to determine which one works best. A strong call to action can increase your email open rate by informing users of what they are agreeing to and the benefits they will receive.
Strategic Placement of the Email List Sign-Up
Once you have created the sign-up form to collect your email address, place it in a location where most of your website visitors can see it. For instance, you can put it on one of the pages getting the highest level of traffic. This could include the header, footer, and homepage of your blog.
Include an Exit Intent Pop-Up
Before visitors leave your site, you need to remind them with a pop-up of the benefits of signing up. This is important because pop-up windows are effective for list building and for increasing the conversion rate. According to one study, e-commerce brands can prevent 35% of their visitors from leaving through exit popups.
Have a Converting Landing Page
One way to grow your email list is to use a dedicated landing page. Remember that a landing page aims to make people land on it. It can be a more effective strategy than sending your guests to your home page, where they will have to think of how to sign up. A landing page can help improve your SEO for search terms such as signing up for the mailing list by X brand.
Use Social Media to Promote Sign-Ups
The sign-up will only be effective if people know about it, which is why you should add email list building to your social media campaign and use the tools at your disposal to bring people into the sign-up process. You can include a link to the sign-up form in your social media posts, and also offer giveaways or gather your subscribers.
When you add an email CTA in a bio, you can easily grow your email list. By doing that, each time someone looks at your bio, they will consider signing up. You can also add a subscriber link to your email signature, an essential step in promoting those who have been in touch with the brand.
Personalize High-Quality Content
After acquiring email subscribers, you want to keep them engaged with personalized emails and high-quality content. Instead of just relying on automation, you need to reach out to people personally. Take the time to research the kind of content likely to resonate with your target audience, then use an email list-building strategy consisting of content that speaks directly to the target audience.
Leverage Email Segmentation
As your email list continues growing, consider how you can segment it. You can begin by targeting your most engaged subscribers and ensuring you focus on the people in the email list who are ready to take action. If you realize that someone hasn't opened any of your emails in the last three months, you may omit them.
An email list segmentation will provide you with essential data on the kind of emails each of your audience members deserves. You can segment by different factors, such as the product a user bought and the time of purchase. Pay attention to the people who are more interested in taking the product.
Keep Testing and Improving
As your email list continues to grow, you must continually improve your strategy. For instance, you can test different welcome offers and sign-up forms, and even promote your list on channels such as TikTok and Instagram.
You can also experiment with email by testing different customer segments, promotions, and offers in your marketing efforts to determine what is working best for your brand—track metrics such as conversion and unsubscribe rates to identify areas for improvement.
In Conclusion
One of the most critical steps in an email marketing strategy is creating an email list. A good email list should be more than just collecting the emails. It should focus on obtaining the contact information of people who are genuinely interested in your products. Fortunately, by following the steps outlined in this guide, you can have a converting email list.